How To Enter an Internal Competition

Image format

Size of your image must not exceed 1920ppi wide and 1200ppi high. Note, if using square or portrait format the height must not exceed 1200ppi, which means that the width will be less than 1920ppi.

The colour space should be sRGB.

File Naming Rules

Please use this file name convention for all internal competitions except for the annual competition:

Number#Author#Title.jpg

e.g. 1#Joe Smith#Barn Owl.jpg
2#Joe Smith#Only the best.jpg
3#Joe Smith#Slice of lemon.jpg

where
‘number’ is 1,2 or 3 according to the order in which you are submitting them.
‘Author’ is your full name
‘Title’ is the full title of the image

Notes:
Your name must not just be your initials and you should not insert any spaces either side of the hash(#).

The .jpg extension is added automatically in most systems.

e.g. 1#Joe Smith#Barn Owl.jpg

If you have problems with uploading your images please contact the Competition Secretary

Please use this file name convention for the annual competition:

Category#Author#Title.jpg,

e.g.
C#Joe Smith#Slice of lemon and a Rock.jpg
L#Joe Smith#Best Landscape Ever.jpg
N#Joe Smith#Puffin without Sand Eels.jpg
P#Joe Smith#Oliver Cromwell.jpg
S#Joe Smith#Pedalling like mad.jpg
T#Joe Smith#Parish By Night.jpg

Categories:

C Creative
L Landscape
N Nature
P People
S Sports Action
T Travel

Guidelines to process images for internal competitions

1. Open the required image in Photoshop.
2. Having made any changes you wish, select the dropdown “Image” menu at the top of the screen and click on “Image Size”.
3. Ensure that there is a chain link showing between the height & width boxes to constrain the aspect ratio – this means that when one size is changed, the other will do so automatically so the image does not get distorted. Make sure that the unit of measurement selected is pixels.
4. Start by typing 1920 in the “width” box. If the number in the “height” box is more than
1200 at this point, you will need to type 1200 into the “height” box. The image should be no more than 1920px wide or 1200px high. These are the maximum values for projection so that the images shown on the screen on competition night look as good as they can through our projector. If either of these values is exceeded, you need to alter it to fit, this will often mean that one value is significantly lower than the maximum, this is not a problem.
5. Select the “Save As” option from the “File” drop down menu at the top of the screen.
6. Save your file with the correct title format e.g. 1#Your Name#Image Title.jpg This is IMPORTANT – you can have spaces between your Christian name and Surname or in the title but NOT either side of the # symbol. Also, please ensure that you are consistent with how you spell your name. Putting an additional space or . in by accident or not using capital letters every time will confuse the software into thinking that you are two separate people and consequently you will not have the correct aggregate score at the end of the evening.
7. To enter these into a competition, you may either enter via FFP having clicked on the link on the competition page of the website and signed in, or by sending them in an email directly to st.ivescomps@mail.com. Please be aware that if you are a Mac user and using Mac Mail, it is preferable to send them as a compressed file because otherwise they get embedded into the email message and it becomes very difficult to extract them. If you need help to do this, please ask.
If you use a different editing software, please enquire as the actions may differ slightly.
Remember: You can enter more than one image per category (Digital Projected Images – DPI or Prints), but they may not all be used depending on the overall number of entries in the competition. For details of how many images can be entered into each competition please refer to competition rules here.
If you wish to enter prints, you need to follow the same guidelines as for DPI because the scoring is done via the same system. They still need to be sized and named correctly for the software to recognise them. You then just need to bring the print on the night of the competition.

If you require help with or want advice about any aspect of preparing digital files, printing or mounting, there are several club members who would be happy to assist. Please ask the Competition Secretary using this email address competitions@stives-photoclub.org.uk.

Uploading of images for both Print and DPI competitions using FFP

1. The internal club competitions are listed by date on the club website enabling you to click on the ‘ENTER NOW’ button that takes you to the FFP website and the upload facility for our club.
2. The first time you use the website you will need to register, providing your name , e-mail address, a username and password.
3. To register click on register button and follow the instructions. Subsequently just login to the FFP website with your username and password.
4. Select Competition (available competitions appear two weeks before the closing date for entry).
5. Click on “browse” and find the images you want to enter on your computer.
6. BE PATIENT they may take a little time to upload! A thumbnail of your image may or may not appear.
7. Finally press the button ‘e-mail entries to the projectionist’. This is important as otherwise your images will just sit in the FFP website and no-one will know about them!
8. Log Off